Anti-Bribery and Corruption Policy
Company Name: Intelligent Assistance Ltd
Last Updated: January 1, 2026
1. Policy Statement
Intelligent Assistance Ltd is committed to conducting business in an honest, ethical, and professional manner. We take a zero-tolerance approach to bribery and corruption, and we are committed to acting professionally, fairly, and with integrity in all our business dealings and relationships globally.
We are bound by the laws of the UK, including the Bribery Act 2010, in respect of our conduct both at home and abroad. This policy applies to all permanent employees, temporary staff, contractors, consultants, and any third parties acting on our behalf.
2. Definition of Bribery and Corruption
Bribery is the offering, giving, receiving, or soliciting of any item of value (financial or otherwise) to influence the actions of an official or other person in charge of a public or legal duty, to obtain or retain business, or to gain a commercial advantage.
Corruption is the abuse of entrusted power for private gain.
Bribery can take many forms, including cash payments, lavish gifts, hospitality, kickbacks, or preferential treatment in procurement or recruitment.
3. Prohibited Conduct
It is strictly prohibited for any employee or representative of Intelligent Assistance Ltd to:
Give, promise to give, or offer a payment, gift, or hospitality with the expectation or hope that a business advantage will be received, or to reward a business advantage already given.
Accept a payment, gift, or hospitality from a third party if they know or suspect it is offered with the expectation that it will obtain a business advantage for them.
Offer or accept gifts or hospitality to or from government officials or politicians without prior written approval from the Board of Directors.
Engage in "facilitation payments" (small, unofficial payments made to secure or expedite a routine government action) anywhere in the world.
4. Specific Risk: Vendor Relationships & Procurement in AI
As an AI build firm, we routinely evaluate and procure high-value software licenses, hardware, and specialized cloud infrastructure computing resources. To prevent corruption in our procurement lifecycle:
No employee may accept personal favors, discounts, or undocumented perks from technology providers (e.g., cloud platforms, software vendors) in exchange for selecting their platform for a client project.
All vendor selections must be based strictly on objective criteria: cost, performance, security, compliance, and environmental sustainability.
5. Gifts and Hospitality
This policy does not prohibit normal and appropriate corporate hospitality (given or received) to or from third parties, provided it meets the following criteria:
It is not made with the intention of influencing a business decision or client contract.
It complies with local law.
It is given in the name of the company, not an individual.
It does not include cash or cash equivalents (e.g., gift vouchers).
It is appropriate and proportionate to the business relationship (e.g., a modest business lunch).
All substantial gifts and invitations to high-value hospitality events must be declared to the management team and recorded in the company’s internal Gifts and Hospitality Register.
6. Charitable and Political Contributions
We do not make donations to political parties.
Any charitable donations made by Intelligent Assistance Ltd must be legal, ethical, and approved by the Board of Directors to ensure they are not used as a vehicle for hidden bribery.
7. Record-Keeping
We must keep financial records and have appropriate internal controls in place which will evidence the business reason for making payments to third parties.
Employees must ensure all expense claims relating to hospitality, gifts, or expenses incurred to third parties are submitted in accordance with our expenses policy and specifically record the reason for the expenditure. No accounts must be kept "off-book" to facilitate or conceal improper payments.
8. Reporting Concerns (Whistleblowing)
Employees are encouraged to raise concerns about any issue or suspicion of bribery or corruption at the earliest possible stage.
If you are offered a bribe by a third party, are asked to make one, suspect that this may happen in the future, or believe that you are a victim of another form of unlawful activity, you must notify a company director immediately. Reports will be handled with strict confidentiality, and no employee will suffer retaliation for raising a concern in good faith.
9. Breaches of This Policy
Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct.
We may terminate our relationship with other individuals and organizations working on our behalf if they breach this policy.
10. Approval
This statement has been approved by the Board of Directors of Intelligent Assistance Ltd and will be reviewed annually.